Coordinators Meeting Minutes

May 2022

06 May 2022

Present: @zmanian, @Alex, @ricoflan, @Daniyal, @Thenateway, @shashank, @B, @Jack Lin, @Black Grouse

• Network issues
  • We are having similar instability issues as before. A large amount of Carpe & Tower miners transactions sitting in the mempool causes the validator nodes to degrade and unable to automatically recover, the network slows down to a still.
  • There is no single solution to this problem at this point but there are some nobs and parameters that can be tweaked to improve overall network performance (OD is looking more into it)
  • Some suggestions of how to improve the overall performance of the network
    • Extend the time it takes for a VDF proof to be created to hours instead of minutes (recommendation was 2hrs average)
    • Limit the number of proofs that can be submitted from a tower or carpe miner to about 10 or 12 per day
    • Invalidate the VDF proof backlog at Epoch boundary / only allow proofs to be submitted if they were created in the same Epoch (we have seen some strong pressure on the network at the beginning of an epoch due to the fact that all miners are submitting 72 proofs in a matter of minutes that otherwise would have taken a whole day to create and submit)
    • Isolate a couple of cores on the validator nodes that will be responsible for validating proofs and use the rest for voting and consensus. (This might not be a configurable change and will require additional changes in the codebase)
• Updates on recruiting (Skipped as @IO was not able to join)
• Discussion about the Bridge
  • @coin1111 has been making a lot of progress on the bridge cli
  • We discussed the possibility of bridging to Avalanche (AVAX) or Cosmos (Osmosis or Evmos) instead of Ethereum due to high costs of operating the bridge
  • east agile will be able to work on it as well
  • we need a comparison study about AVAX vs EVMOS (or cosmos) vs Ethereum to provide some data points on making this decision. (@thenateway is looking into this and will share it with the group when ready)
• Growth  (we didn't get to this topic either)

March 2022

25 March 2022

Present: @IO, @ricoflan, @Daniyal, @Alex, @shashank, @B.

• Payments for Key Roles
  • The payment amount is up to the Hustle Karma WG
  • The Coordinators WG will own that wallet
  • Need to promote it to the Validator set to get it into their autopay
    • @ricoflan to draft 1 pager for Validators promo
    • @Alex to promote to Validators

• Recruiting
  • Community Meetings
    • Move elsewhere?
    • Let’s put it to Community Vote
    • We should also at least do some sort of special event on Twitter Spaces
  • Should we have a recruiting manager?
    • @IO will take lead on building a PD for the role and then sharing with the WG before we share out to the larger community

• Community Governance
  • Update from @ricoflan on process design
    • draft Constitution due Thursday
    • RadicalxChange Voice is one option
    • Is DaoDao integration an option?

• Economics Issues
  • Update from @ricoflan on possible problem with the project’s tokenomics design
  • Subsidies doc shared into the WG channel

• Elections for Working Group Key Roles
  • Coordinator: @zManian (unanimous)
  • Broker: @IO (unanimous)
  • Archivist: @Alex (unanimous)

11 March 2022

Present: @Alex, @ricoflan, @Daniyal, @B, @IO, @DBoreham, @shashank, @thenateway

• Mtg Time
  • Agreed to set our regular meetings to Friday at 0930 Pacific, every other week. Next meeting, 25 Mar

Recruiting

• Explored some ideas to make our Community Meetings more compelling, as they impact recruitment and retention.

• One idea was to move our weekly meeting to Twitter Spaces (via 0tt0)?

• Another proposed that we do it on  Zoom. IO has an enterprise version Zoom license we can use (300 person limit).
  • @ricoflan to take this up with B&C WG
• We sd at least post to Twitter our community calls to raise awareness
• We also need to work harder on our internal engagement
• Do we need a Recruiting Manager(Lead?)?  (Marketing & Growth?)
  • Raise this at the Community Meeting.
  • Anyone have experience or know anyone?

Payment of Key Roles

• We’ve got the community wallet set up
• We’ve got funds in the wallet
• Frequency & Process?
  • Group suggest we implement payment at the end of the 3 month term
  • Approval for the payment is up the discretion of the working group
  • Payment to be made by the Broker

Election of Key Roles for this WG

• Election date set as 25 March
• Please put nominations into the WG channel

February 2022

24 Feb 2022 Mtg

Present: @Alex, @ricoflan, @Daniyal, @B, @IO, @Ashiiix

~No Quorum~

(1) Recruiting Update

• Shared Recruiting Strategy Doc
• We should prioritize GitCoin integration

(2) Still trying to get the optimal time slot for the meeting

(3) Brief discussion of need for Community Development Roadmap

10 Feb 2022 Mtg

Present: @Alex, @ricoflan

No Quorum

03 Feb 2022 Mtg

Present: @Alex, @ricoflan, @0D, @gunishd, @Daniyal, @JackLin

(1) Let’s try something new — Going forward, the Coordinator (@Alex) will post a proposed agenda in the working group channel in advance of the meeting

(2) New Meeting time next week — Wed 1600 Pacific / 1900 Eastern

(3) Set date for Key Role Elections - 9 Feb

(4) Nominations:

• Alex : Coordinator
• I/O : Broker
• ?? : Archivist (**Need a nominee. Anyone??**)

(5) Compensation for Key Roles - tabled until discussion with legal counsel

(6) Recruiting

• We need to create profiles to inform our approach
• We need to create a target hiring list, for specific individuals we want to bring into the Community
• A proposal was made, and passed unanimously, to create a Recruiting Subgroup
  • @ricoflan to help get it started, identify people and set a time
  • @Alex, @OD, @Daniyal interested

(7) Roadmap for Community Development

• @ricoflan to create shared doc and invite others
• @Alex to assist

January 2022

27 Jan 2022

Present: @0D; @B., @Daniyal, @ricoflan, @JackLin, @Shashank, @drawks

• (1) Set Deadline for Working Group Key Role elections: Feb 15.
  • All working groups need to hold their elections to fill their key roles for their initial term (3 Months, see previous notes) on or before 15 Feb
  • In group process is up to WG, but should be in line with the Parliamentary Procedure Guideline
• (2) Should Working Group Key Roles be compensated?
  • Unanimously agreed that compensation is appropriate
  • Would be nice if members who wish to can donate their compensation
• (3) How to compensate the Key Roles? In what amounts?
  • Community Wallet, with community donations may be the answer
  • Table until legal counsel can provide a legal opinion
    • Bring it back to the group next week
• (4) Recruiting
  • How to get awesome people in the key roles?
  • @0D feels this is priority #1 for the Coordinators’ WG
  • @ricoflan feels that we need to focus on the do-ers right now to keep things moving forward
  • @Daniyal raised the need for more visibility for the project and better internal visibility
  • For the Branding & Comms WG: We need to bump up the activity
• (5) Roadmap for Community Development
  • @ricoflan looking for collaborators
  • Will draft first draft and bring back to this group for discussion
• Mtg at same time next week

20 Jan 2022

Present: @IO, @OD, @Alex, @ricoflan, @Lanis, @veeEmm

• We need to make an effort to socialize this working group more broadly and get key stakeholders in 0L to join in, regardless of whether they are Coordinators
• The working groups that have yet to find their Interim Coordinators should try to get that sorted out within the next week, in order that the Coordinators Working Group can be full strength and have optics on what is happening in the various groups
• Item: There is a need to fix an initial Term for persons elected to the Key Roles in the working groups. A discussion of options was held.
  • Decision reached (unanimous) : Persons elected will hold the role for 3 months. The role will be up for election again every quarter.
  • Decision (unanimous): No term limits
  • It is possible we may want to revisit these issues when we reach the community reaches a stable state.
• Item: Should there be Compensation for performing Key Roles?
  • Significant discussion on this point, with varying opinions.
  • Several persons feel that compensation is not necessary at this time. They would be open to revisiting if we are having trouble recruiting people for the roles.
  • Other persons felt that compensation of some sort was appropriate, given that fulfilling the Key Roles means adherence to certain commitments and responsibilities.
  • It was observed that, if someone were to set up a Community Wallet and socialize, then the community could decide appropriate compensation.
    • Would need to figure out an equitable distribution mechanism.
  • There was no agreement reached on whether to compensate, or if so, in what amount. Topic tabled to revisit next week
• Item: Filling the Interim Roles for the Working Group
  • @Alex = interim Coordinator
  • @IO = Interim Broker
  • @ricoflan = Interim Archivist
• Item: Define the group’s mission and scope
  • @ricoflan drafted a proposed document
  • The WG voted to adopt the proposed mission & scope document, with no votes against, and no abstentions.
  • @ricoflan to publish and pin to channel